Accounts Payable Assistant Job at Encore Enterprises, Mansfield, TX

RFUxL3BQSVh4VlVXM1EwWXpvSjV0VWM2
  • Encore Enterprises
  • Mansfield, TX

Job Description

About Encore Enterprises

Encore Enterprises, Inc. is a diversified commercial real estate investment firm with a focus on developing, acquiring, and managing a wide variety of properties across the U.S. Founded in 1999, the company has a strong commitment to excellence, innovation, and value creation across its diversified portfolio.

The role:

The Accounts Payable Assistant will be a full-time Assistant to assist in the daily operations of the Accounts Payable Department. The AP Assistant is responsible for all accounts payable functions for the company, including but not limited to processing invoices, processing checks, reconciling vendor statements, and monthly AP accrual, while supporting the accounting department and assisting in accurate and timely accounting practices. This position requires an independent, self-starting, and reliable individual who possesses a high level of energy coupled with great attention to detail.

What you'll do:

  • Manage accounts payable process and procedures.
  • Perform tasks in accounting software
  • Prepare and process high volume invoices from multiple facilities in Yardi
  • Coordinate with Metrique team for access to vendor systems and log-ins
  • Compile and execute and open/closure list
  • Maintain a password management system
  • Ensure GL coding is accurate for all invoices and track that all invoices are paid on time, be able to process and follow up on “rush” items
  • Identify and resolve any discrepancies between purchase orders and invoices; seek approval from appropriate division head as needed
  • Provide timely response to internal and external vendor inquiries/issues
  • Ensure all processing and reporting deadlines are consistently achieved
  • Set up of new vendors in accounting software, review and identify vendor statements as needed
  • Organize vendor contracts and due dates
  • Maintenance of calendars to include invoice due dates and appropriate follow up.
  • Compose outgoing correspondence for review, signature, and mailing to vendors
  • Fill out applications as necessary, i.e. lease and insurance forms
  • Convert different types of documents to pdf format as requested
  • Reconcile all credit card statements and submission of payments, utilize Fyle for management and oversight of deadlines
  • Reconcile deposit accounts
  • Track all late fees and payments
  • Regularly check and process all incoming mail
  • Request daily reminders of outstanding tasks for executive staff as it relates to accounts payable
  • Upkeep and maintain file documentation, ensure that all information is up to date with correct naming convention and easily located
  • Compile and send necessary documentation for outside sources such as tax consultants, inspectors, etc…
  • Upkeep vendor and key contacts list
  • Assist in AP clean up projects such as vendor account clean up
  • Assist audit process as requested by supervisor
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress using problem-solving techniques to adjust as necessary
  • Assist with planning and preparation of corporate events
  • Provide support to and take direction from directors and managers
  • Performs other ad-hoc tasks, duties, and responsibilities as assigned and as needed.

Who we're looking for:

  • Must be organized, accurate, thorough, and able to monitor work for quality
  • Must be able to prioritize and plan work activities to use time efficiently
  • Advanced level of computer literacy, including financial systems and Microsoft Office/Excel
  • Proficient with a high volume of transactions
  • 3-5 Years of Accounts Payable Experience
  • Yardi Experience a plus
  • Must be flexible and organized
  • Must be comfortable working autonomously but also within a team
  • Must be adept at problem-solving, including being able to identify issues and resolve problems in a timely manner
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
  • Must have reliable transportation and work primarily on-site
  • Must be able to perform essential job functions above

Essential Job Functions: The Accounts Payable Assistant must have excellent PC skills with proficiency using Excel and other MS Office programs and be highly organized to meet deadlines and work independently in a fast paced, multi-functional environment where tasks and assignments are constantly changing. Must be able to multi-task and switch gears with minimal notice. Must be a quick learner, able to think outside the box to manage changes from day to day. Must be able to research and work independently to effectively handle large volumes of information/data and a variety of documents and regulations.

Every effort has been made to make the job description as complete as possible. However, it in no way states or implies that these are the only duties that will be required in this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.

Job Tags

Full time, Flexible hours,

Similar Jobs

Scott Humphrey Corporation

Project Manager Job at Scott Humphrey Corporation

 ...Job Title: Project Manager Glass & Glazing Location: Charlotte, NC (Onsite) Salary: Up to $120,000 (Based on Experience) Relocation...  ...in reading and interpreting construction drawings and contract documents Excellent communication, time management, and organizational... 

BAYADA Home Health Care

Registered Nurse - School nurse - Residential Care Facility Job at BAYADA Home Health Care

 ...immediate need for registered nurses / RNs to work in a residential care facility school nursing office in Bucks CountyMonday through...  ...As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.... 

Warner Bros. Discovery

Director, CNN Job at Warner Bros. Discovery

The Director is a leadership position responsible for directing in a fast-paced news and show production environment. Responsible for developing and implementing a vision for the program, in concert with editorial leadership and the directors working on the program in...

Acclaim Technical Services

Somali Linguist - Travel Only (2023-0100) Job at Acclaim Technical Services

 ...consistently ranked as a top workplace among DC area firms and continues to grow. We are actively hiring a Travel Only Somali Linguist with TS/SCI clearance and polygraph to join our team. You will be responsible for supporting a government agency and your office... 

ProLogistix

Rabbit / Electric Pallet Jack Drivers Needed Job at ProLogistix

 ...Base Pay: 18.00 - 19.00 Rabbit / Electric Pallet Jack Drivers Needed! We have openings in Shepherdsville 1st shift Mon-Fri 630-3pm $18hr 2nd shift Mon-Fri 3pm-1130 $19hr Apply Now to ... Continue reading "Rabbit / Electric Pallet Jack Drivers Needed" Rabbit...