Job Description

Job Description

Job Description

Position Overview

The Accounts Payable Coordinator will provide operational and financial management support to all Staff and Faculty across campus. This position will be responsible for processing, verifying, and reconciling invoices for accurate and timely payment while ensuring approval policies and purchasing procedures are followed. The Accounts Payable Coordinator will report directly to the Director of Finance.

Responsibilities

• Invoice Processing: Collect & distribute invoices to related department. Review, verify, and process vendor invoices in a timely and accurate manner. Ensure that all invoices are correctly coded to the appropriate accounts and departments.
• Payment Processing: Prepare and execute payments for outstanding invoices in accordance with payment terms. Ensure payments are made promptly to maintain vendor relationships.
• Vendor Management: Maintain positive relationships with vendors, addressing any discrepancies or inquiries in a professional manner.
• Record Keeping: Accurately maintain AP records, ensuring all documentation is properly filed for audit and reporting purposes.
• Reconciliations: Reconcile accounts payable ledger to ensure accuracy and resolve discrepancies in a timely manner.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Reporting: Assist in the preparation of weekly, monthly, and quarterly AP reports to track outstanding liabilities and cash flow projections.
• Audit Support: Provide support during audits by organizing and providing necessary documentation as required.
• Compliance: Adhere to company policies and procedures to ensure compliance with financial regulations and internal controls.
• Cash Operations: Responsible for processing daily cash transactions, maintaining accurate cash records, and ensuring the security and integrity of all cash-handling activities.
• Other related duties as assigned.

Job Tags

Similar Jobs