Administrative Assistant Job at Infotree Global Solutions, Exton, PA

QVUxNHB2c1p4RkFhMHc4Y3lvTnh0RWt4M3c9PQ==
  • Infotree Global Solutions
  • Exton, PA

Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our department. The ideal candidate will have 3–5 years of proven experience handling a wide range of administrative tasks with a high level of professionalism, efficiency, and confidentiality.

Key Responsibilities:

  • Manage and maintain calendars, schedule appointments, and coordinate meetings across multiple time zones.
  • Arrange domestic and international travel, including flight bookings, accommodations, ground transportation, and travel itineraries.
  • Prepare, review, and submit expense reports in a timely and accurate manner.
  • Provide front desk support, including greeting visitors, answering phone calls, and managing incoming mail and packages.
  • Support the team with document preparation, data entry, filing, and other general office tasks.
  • Coordinate logistics for internal and external meetings, including room bookings, catering, and materials preparation.
  • Maintain department files and records in accordance with company policies and procedures.

Qualifications:

  • 3 to 5 years of administrative experience, preferably in a corporate or fast-paced environment.
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office software.
  • Excellent communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • Proactive, reliable, and a strong team player.
  • Experience coordinating international travel and multi-time zone calendar management.
  • Familiarity with expense reporting systems (e.g., Concur, SAP).

Job Tags

Similar Jobs

Capstone Logistics, LLC

Warehouse Operations Manager Job at Capstone Logistics, LLC

 ...associates, and 60,000 carriers. We specialize in freight management, warehouse and distribution center support, last-mile delivery, supply...  ...managing Site and Departmental budget. Scheduling associate shifts based on customer requirements. Interview, hire, and train... 

Luxury Bath Technologies

Canvasser Job at Luxury Bath Technologies

Join Our Team in Portland, OR! Field Canvasser O pportunity - Work for a growing company with exceptional earning potential! Are you looking for a flexible opportunity that offers full-time earning potential? Look no further! We at Bath Center have an exciting opportunity... 

Ralph Price Mcauliffe & Associates

Accountant - CPA Firm Job at Ralph Price Mcauliffe & Associates

 ...Description Job Description A well-established local accounting firm, located on historic Central Avenue near Treasure Island and...  ...tax planning and tax research Skills and Qualifications: ~ CPA license or EA License (preferred)~1 to 5 years of public tax accounting... 

4D Ag Services LLC

CDL A Truck Driver Job at 4D Ag Services LLC

 ...Company Description We are a small family-owned and operated business. We haul commodities such as Wheat, Corn, Milo, Soybeans, Canola...  ...Role Description This is a full-time role for a CDL A Truck Driver at 4D Ag Services LLC in Childress, TX. The Truck Driver will be... 

Ledgent Technology

Clean Room Maintenance Technician Job at Ledgent Technology

We are seeking a Clean Room/GMP Maintenace Technician to work onsite in Irvine, CA. The roie is conntract to hire. Please take note of the schedule/days to be worked. Please see the required questions below (to be provided on the summary section of resumes): ...