Job Description

***This role is for a client of Lucas James Talent Partners

Job Title: Administrative Assistant

Reports to: CEO

Position: Full-Time Hybrid (3 days in office, 1 day at CEO's home office, 1 day remote)

Compensation : $55,000 - $60,000 + bonus

About the Role

Join a dynamic and fast-paced environment supporting a highly engaged, frequently traveling CEO, his collaborative and friendly team, and his experienced Executive Assistant. This role is ideal for someone proactive, organized, and service-oriented who thrives in a support position and enjoys wearing many hats.

Key Responsibilities

Executive & Calendar Support

• Manage and coordinate a very busy, ever-changing calendar
• Assist and back up the Executive Assistant as needed
• Schedule meetings, Zoom/phone calls, and client appointments
• Maintain calendar flow to avoid overbooking and support CEO’s busy schedule

Administrative Duties

• Handle email correspondence and scheduling logistics
• Attend team and client calls; take and distribute detailed notes
• Manage mail (incoming/outgoing), printing, copying, and document signing (e.g., DocuSign)
• Light bookkeeping tasks, including uploading/scanning documents, cutting checks, and paying bills (when instructed)
• Support coordination with external accountants
• Some light assistance with LinkedIn activity

Client & Partner Interaction

• Assist with intake for potential clients or business partners
• Schedule intro calls, respond to LinkedIn inquiries, and maintain tracking spreadsheets
• Provide high-touch, professional communication with clients and partners

Event & Gathering Coordination

• Assist with planning and logistics for team dinners, client events, or in-home gatherings
• Coordinate with rental vendors, chefs, bartenders, and hospitality services
• Be on-site when needed to ensure seamless execution

Home & Personal Assistance

• Liaise with housekeepers, gardeners, contractors, and service providers
• Oversee home organization, deliveries, errands, and general upkeep once a week (note: this is not a cleaning role)
• Ensure the home is guest-ready weekly and stocked with essential items
• Make travel and restaurant reservations as requested

Ideal Candidate Will Possess

• Exceptional responsiveness and follow-through
• Warm, professional demeanor with the team, executive, and clients
• Strong multitasking and organizational skills
• Ability to anticipate needs and act proactively
• A “can-do” attitude and willingness to pitch in wherever needed
• Problem-solving mindset and ability to adapt quickly
• A doer who takes initiative and follows through

Position Details

• 3 days/week in the office, 1 day/week at employer’s home office, 1 day/week remote
• Bachelor’s degree required
• Be on call during working hours

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