Job Description

Job Description

Title: Executive Assistant

Position Type: Contract role with potential extensions(3 months to begin with)

Location: Cambridge, MA 02138

Work schedule: 40 hours/week

Job Description:

TOP SKILLS:

1. Executive & Administrative Support
2. Meeting & Event Planning
3. Domestic & International Travel Coordination
4. Complex Calendar & Schedule Management
5. Fluency in Spanish

About the Role:

We’re seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be fluent in Spanish and experienced in coordinating complex calendars, meetings, and both domestic and international travel arrangements.

Key Responsibilities:

• Provide executive-level administrative and operational support to senior leaders.
• Manage complex and dynamic calendars, schedule meetings, and coordinate logistics across time zones.
• Arrange and manage domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare, proofread, and manage correspondence, presentations, and confidential documents.
• Support planning and execution of meetings, events, and special projects.
• Handle confidential information with discretion and professionalism.

Qualifications:

• Bachelor’s degree or equivalent professional experience.
• 5+ years of experience supporting C-suite or senior executives in a fast-paced organization.
• Fluency in Spanish is required.
• Proven experience managing complex calendars and coordinating global travel logistics.
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace.
• Excellent time management, organization, and communication skills.
• Professional demeanor, confidentiality, and ability to adapt to changing priorities.

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