Job Description

Job Description

W2 Contract

Must be Local to Jackson, MI

Overview:

The Administrative Assistant II is a developing professional, gaining experience in higher-level administrative and support functions. This role involves performing complex, repetitive clerical and secretarial tasks with a high degree of accuracy and professionalism.

Key Responsibilities:

• Perform advanced administrative duties including typing, filing, dictation, data entry, and routine calculations.
• Prepare and maintain forms, reports, sketches, and diagrams.
• Operate various office equipment and use computer systems to enter, retrieve, and compile data.
• Maintain daily production reports and assist with general office coordination.
• Schedule and coordinate travel arrangements and office space logistics.
• Greet and assist visitors in a professional manner.
• Support presentation development using Microsoft Office tools (Word, PowerPoint, Excel).
• Track, maintain, and report on various inventories.
• Manage complex calendars and resolve scheduling conflicts.
• Ensure compliance with company policies and procedures.

Required Skills & Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with Visio and OneNote is a plus.
• Strong organizational, analytical, and interpersonal skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and tasks simultaneously.
• Detail-oriented with a results-driven mindset.
• 2+ years of experience as an Administrative Assistant.
• 2+ years of experience in a specialized or functional area.
• Experience with electronic calendaring and scheduling for large groups.
• Associate’s degree or equivalent experience preferred.

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