Mobile, AL, USA | Human Resources | Hourly | Full Time
Position Summary
Thompson Holdings is looking for a Human Resources Assistant to provide essential administrative and coordination support to our HR team, with a primary focus on recruiting, hiring, and onboarding. This position plays a key role in ensuring a smooth and positive experience for candidates and new employees from application through orientation.
The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment where discretion, professionalism, and excellent communication are essential.
Key Responsibilities Recruiting Support
Post job openings across job boards, the company website, and social media channels.
Screen resumes and applications, and coordinate candidate communications.
Schedule interviews and manage logistics between candidates and hiring managers.
Maintain and update applicant tracking systems (ATS) and recruiting reports.
Assist with reference checks, background screenings, and offer letter preparation.
Support career fairs, recruiting events, and campus outreach as needed.
Onboarding Administration
Prepare and distribute new hire paperwork and onboarding materials.
Coordinate orientation schedules, technology setup, and workspace preparation.
Ensure timely completion and compliance of all employment documentation (I-9s, tax forms, benefits enrollment, etc.).
Maintain and update employee records in HRIS systems.
Serve as the primary point of contact for new hires during the onboarding period.
General HR & Administrative Support
Assist with HR file management, reporting, and data entry.
Support compliance with company policies and employment laws.
Contribute to employee engagement initiatives and HR communications.
Provide administrative support to the HR team and other departments (e.g., Safety, General Administration, Legal) as needed.
Perform other related administrative duties as assigned.
Qualifications
Experience: 1–3 years in human resources, recruiting coordination, or administrative support-preferably in a fast-paced or high-volume environment.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite and HRIS/ATS systems (e.g., BrassRing, Paylocity, BST, or similar).
High attention to detail and ability to manage confidential information with discretion.
Customer-service orientation and a collaborative, team-focused mindset.
Why Join Thompson Holdings
Opportunity to grow your HR career in a supportive, team-oriented environment.
Hands-on exposure to full-cycle recruiting and onboarding processes.
Competitive compensation, comprehensive benefits, and professional development opportunities.
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