Job Description

Job Summary

Title: School Secretary

Supervisor: Principal

Start Date: TBD

Salary: CCBOE Salary Schedule

FLSA Status: Non-Exempt

Job Goals:

• To ensure the smooth operation of the principal's office through application of secretarial and clerical duties.

Minimum Qualifications:

1. High school diploma or equivalent.
2. Preferred experience: Three (3) years' experience as a secretary with comparable responsibilities in the private or public sector, OR two (2) years' experience as a secretary with comparable responsibilities in a school system.
3. Ability to meet suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
4. Proficiency in oral and written communication skills.
5. Ability to learn local accounting programs within a two (2) month period after employment.
6. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
7. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
8. Ability to be flexible and multi-task.
9. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
10. Ability to be punctual and in regular attendance.
11. Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

1. Demonstrates support for the school system and its vision, goals, and priorities.
2. Provides secretarial services for the principal and other administrators.
3. Performs usual daily office routines and procedures as required in the position.
4. Maintains student records of checkouts, attendance, and/or other student accounting as assigned.
5. Maintains a daily teacher attendance record and the accompanying records for substitute teachers as assigned.
6. Issues student check-in/check-out passes, tardy passes, and bus passes as assigned.
7. Answers telephone, receives/gives information, transfers calls, and sends e-mails to school personnel as assigned.
8. Greets visitors courteously, determines their needs, and directs them to the appropriate persons to assist them.
9. Maintains a calendar of appointments and a calendar of school events.
10. Prepares and distributes handbooks, memos, announcement sheets, letters, and other materials as assigned.
11. Distributes incoming mail, packages, and other materials to appropriate personnel.
12. Serves as school registrar-maintains permanent records, issues copies/mails transcripts as directed.
13. Completes monthly payroll for school personnel and forwards to County Office in a timely manner as assigned; prepares purchase orders for approval by principal as assigned.
14. Maintains student files on computer and keeps hard copy of attendance files as assigned.
15. Trains office assistants as assigned.
16. Maintains confidentiality regarding school/workplace matters in accordance with state and federal law.
17. Models and maintains high ethical standards.
18. Demonstrates initiative in the performance of assigned responsibilities, uses time wisely, and works efficiently.
19. Exhibits interpersonal skills to work as an effective team member.
20. Demonstrates initiative in identifying opportunities for improvement.
21. Responds to inquiries and requests in a timely and positive manner.
22. Maintains and submits required reports, records, and correspondence in a timely and accurate manner.
23. Properly cares for equipment and material resources of the school system.
24. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local laws.
25. Reports absences and takes leave in accordance with Board policies and procedures.
26. Performs any other job-related duties as assigned by Supervisor(s).

Terms of Employment/Salary: As established by the Board and applicable state law.

Evaluation: Performance will be evaluated in accordance with the Board's policy on evaluation of personnel.

Equal Employment Opportunity: The Cullman County Board of Education (CCBOE) is an equal opportunity employer. Personnel actions and decisions will be made without regard to factors or considerations prohibited by federal or state law, including but not limited to race, gender, age, disability, national origin, citizenship, and religious preference. Complaints or inquiries regarding compliance with state and federal equal opportunity employment laws should be directed to the Human Resources Director at (256) 734-2933 or to Cullman County Board of Education, 402 Arnold Street, N.E., Cullman, AL 35055.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. This job description is not a contract, and is not intended to be a contract. The Cullman County Board of Education reserves the right to amend the job description as needed.

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