Job Description

A leading international law firm with more than 900 attorneys in offices throughout the United States, Europe, Asia and the Middle East is currently seeking a Senior Billing Specialist for their Houston office. This position will report to the Revenue Manager.

This position will be responsible for preparing monthly bills including for more complex/difficult client billing, maintaining billing filing system, working with Collections staff to collect aged AR, monitoring the e-billing process, and ensuring that special billing arrangements are carried out.

The Senior Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Duties & Responsibilities:

• Prepare monthly prebills for distribution to attorneys, including for more complex/difficult client bills.
• Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant.
• Revalue rates on prebills as needed.
• Manage Bill Groups in Aderant to ensure client contact and currency are accurate.
• Manages Bill Formats in Aderant to ensure invoices meet partner and client requirements.
• Edit, prepare and review finalized monthly prebills for accuracy prior to posting.
• Process and monitor the e-billing process including managing new timekeeper/rate approval process, confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accruals.
• Ensure supporting documents accompany invoices pursuant to client requirement.
• Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion.
• Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients.
• Communicate with attorneys and secretaries to address any billing questions or report requests as it pertains to billing or collections, as well as ad hoc billing and collections analysis as requested by assigned partners or clients.
• Handle incoming and outgoing accounting correspondence in a timely fashion.
• Prepare AR write-off according to firm policy.
• Meet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of action.
• Monitor office monthly billable WIP and report status to management.
• Work with Collections staff to collect aged AR, including driving collection initiatives aimed at reducing loss.
• Assist cash receipts team to identify payment allocations when application instructions are missing or are inaccurate. Coordinate refunds and transfers between IOLTA and operating accounts.
• Coordinate Annual rate setting process at beginning of new year for assigned partners and clients.
• Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate.
• Train new Billing & Collections personnel.
• Maintain billing filing system on a monthly basis.
• Assist with various time and billing reports as needed.
• Serve as a resource for Billing Specialists and Assistants to answer questions and provide advice.

Qualifications:

• Two year degree required, or four year degree preferred, with specialization in accounting or finance preferred.
• 5+ years law firm billing experience required.
• Strong proficiency in Microsoft Office applications, including Word, PowerPoint and Outlook.
• Advanced proficiency in Microsoft Excel.
• Excellent oral and written communication skills.
• Ability to work independently and with a team.
• Identify issues and problems with assignments.
• Strong organizational skills.
• Ability to work extended hours as necessary.

Compensation & Benefits:

The firm provides a comprehensive benefit package along with a Hybrid schedule: 3 days in office and 2 days remote!

Salary: $80,000-$92,000 DOE

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