Job Description

We are seeking a highly organized and experienced Staffing Coordinator / Scheduler to provide critical administrative and operational support for a prominent medical facility in Burlingame. This role involves the coordination of daily and long-range staffing needs within a fast-paced clinical environment.

The successful candidate will be responsible for allocating resources, managing complex staffing challenges, and developing accurate master schedules across multiple units and specialties. Precision, system proficiency, and a deep understanding of healthcare scheduling workflows are essential for success in this position.

Position Type: Full-Time, Healthcare Operations

Location: 1501 Trousdale Dr, Burlingame, CA 94010 (Onsite)

Compensation: $25.00 - $30.00 per hour (Dependent on Experience)

Required Experience (Strictly Required)

To be considered for this role, candidates must possess the following:

• Healthcare Scheduling Expertise: Proven experience as a Staffing Coordinator or Scheduler specifically within a healthcare/clinical setting.
• System Proficiency: Mandatory, hands-on experience using Kronos and Clairvia for workforce management.
• Multi-Unit Support: Experience managing and supporting staffing for multiple units or diverse clinical specialties.
• Technical Accuracy: Strong attention to detail regarding scheduling accuracy and payroll-related processes (timecard coding).
• Communication: Effective written and verbal communication skills to interact with medical staff and leadership.
• Adaptability: Ability to manage competing priorities and thrive in a high-pressure healthcare environment.

Key Responsibilities

• Workforce Management: Utilize Kronos and Clairvia systems for real-time scheduling, staffing adjustments, and long-range workforce planning.
• Schedule Development: Create and maintain master schedules to ensure appropriate resource coverage across clinical departments.
• Resource Allocation: Efficiently allocate staff to address shortages, census fluctuations, and operational challenges.
• Payroll & Compliance: Review/process time-off requests, monitor payroll trends, and ensure accurate timecard coding in accordance with labor standards.
• Collaboration: Communicate effectively with healthcare providers and department leadership to resolve scheduling conflicts and gain staff cooperation.
• Regulatory Alignment: Ensure all scheduling practices comply with local, state, and federal regulations, as well as organizational policies regarding privacy and safety.
• Onboarding Support: Assist with the orientation or training of new department staff regarding scheduling protocols as needed.

Work Environment

This is an onsite position located in Burlingame, CA. You will join a dedicated team of healthcare professionals focused on operational excellence. This role offers the opportunity to apply your technical expertise in a meaningful way, ensuring frontline teams are supported and the facility is staffed to provide optimal patient care.

We are an equal opportunity employer.

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