Office Manager Job at SKYLINE MEMORIAL GARDENS, Portland, OR

Qms5NHB2SVd5bE1iMUFvZHlZZHh1MDQ3MlE9PQ==
  • SKYLINE MEMORIAL GARDENS
  • Portland, OR

Job Description

Job Description

Job Description

Skyline Memorial Gardens & Funeral Home is seeking a confident, organized, people-forward Office Manager to lead our front-office operations and support our funeral home and cemetery teams. If you’re a natural communicator who thrives in a fast-paced environment, loves process, and brings positivity to the workplace, we’d love to meet you.

This role directly supports families at meaningful moments in their lives, while keeping our internal operations running smoothly. You’ll oversee a small but mighty team, champion accuracy and compliance, and help create a warm, professional environment for both associates and the families we serve.

What You’ll Do

Leadership & Team Support

  • Supervise and mentor a team of 3 administrative associates
  • Foster a collaborative, engaged, high-performance culture
  • Train staff on processes, procedures, compliance, and systems

Operations & Administration

  • Oversee daily office operations to ensure timely, accurate, and compassionate service
  • Coordinate processing of accounting and administrative functions (billing, collections, invoices, petty cash)
  • Assign and oversee order processing, and manage storage and inventory controls
  • Review timecards and administer payroll policies
  • Maintain vehicle records, licenses, alarm system codes, and general office compliance
  • Prepare customer statements and monthly KPI reports

Compliance & HR Support

  • Manage local HR processes, onboarding documentation, and personnel support
  • Ensure all records, documents, and processes meet SOX compliance standards
  • Conduct periodic SOX audits and support associates with documentation
  • Monitor document retention policies and oversee secure disposal of expired documents

Cross-Department Collaboration

  • Work closely with funeral directors, family service counselors, sales teams, and vendors
  • Coordinate with outside vendors and service providers as needed
  • Maintain updated General Price Lists and approve contracts within guidelines

What You Bring

Education

  • High school diploma or equivalent required
  • Additional college or technical training preferred

Experience

  • 2+ years in administrative or office management with a strong customer service focus
  • 2+ years bookkeeping, accounting support, or A/P experience
  • Experience with MS Office, project management software, and database systems

Skills & Strengths

  • High degree of professionalism, empathy, and emotional maturity
  • Ability to multi-task and prioritize in a busy environment
  • Strong written and verbal communication skills
  • Excellent organizational and problem-solving abilities
  • Able to remain calm, compassionate, and solution-oriented in sensitive situations
  • Comfortable working with minimal supervision
  • Ability to maintain confidentiality at all times

Why You’ll Love Working Here

  • A supportive, mission-driven team
  • Meaningful work where your efforts directly support families
  • Growth opportunities within a large, established organization
  • A workplace culture built on integrity, compassion, and service excellence
Company Description

Skyline is more than a workplace—it’s a team of people who genuinely care about the families we serve and about each other. We’re a busy, high-performing location with high standards, but we balance that with humor, teamwork, and a lot of mutual support. Every day is different here, and every role truly matters.

We take pride in doing things the right way: with compassion, professionalism, and attention to detail. When you join Skyline, you join a group of people who show up for one another, jump in when help is needed, and celebrate the wins—big and small.

If you’re looking for meaningful work, a close-knit team, and a place where your efforts have a real impact, you’ll feel right at home here.

Company Description

Skyline is more than a workplace—it’s a team of people who genuinely care about the families we serve and about each other. We’re a busy, high-performing location with high standards, but we balance that with humor, teamwork, and a lot of mutual support. Every day is different here, and every role truly matters.\n\nWe take pride in doing things the right way: with compassion, professionalism, and attention to detail. When you join Skyline, you join a group of people who show up for one another, jump in when help is needed, and celebrate the wins—big and small.\n\nIf you’re looking for meaningful work, a close-knit team, and a place where your efforts have a real impact, you’ll feel right at home here.

Job Tags

Work at office, Local area,

Similar Jobs

Kids in Motion Academy

Toddler One Lead Educator - CDA or Associate's Required Job at Kids in Motion Academy

 ...nurturing Toddler One Closing Teacher to join our team of early childhood professionals. This role is ideal for an educator with a CDA or higher who enjoys working with toddlers ages 1224 months and is available to work midday to close . The ideal candidate will... 

Insight Global

Cyber Security Analyst Job at Insight Global

 ...Job Title : Junior GRC Analyst Openings : 1 Duration : 1 year +, potential to go perm Pay Rate: $40 Interview Process : 1...  ...Qualifications & Experience Required ~ Bachelors degree in Information Security, Computer Science, Risk Management, or related field ~1+ year... 

Gray

Senior Business Systems Analyst - Analytics Job at Gray

 ...Senior Business Systems Analyst - Analytics We are actively seeking a Senior Business Systems Analyst with strong Data Analytics experience...  ...organizations. Still, these areas dont define Grayour people do. Passion, commitment, and a great team spirit all speak to... 

Ashley | The Wellsville Group

Sales Consultant - Home Furnishings Job at Ashley | The Wellsville Group

Job Description Job Description As a Sales Consultant, we'll empower you to make a real impact, help customers create the homes of their dreams and enjoy limitless earning potential through commissions! Our Altoona, PA location is on the lookout for an ambitious...

Dynamics ATS

Entry Level Scientist Job at Dynamics ATS

 ...Entry Level Scientist JOB-10045541 Anticipated Start Date January 12 ,202...  ...activities critical to cell therapy and biologics programs. Job Description Collaborate...  ...Training/Certifications Bachelors degree in Biology, Biotechnology, Biochemistry,...